Tuesday, September 9, 2008
Sunday, September 7, 2008
- PROJECT PROPOSAL FOR EXPANSION OF UMOJA LUTHERAN HOSTEL BY CONSTRUCTING ADDITIONAL WORKING WOMEN HOSTEL IN MOSHI MUNICIPALITY, KILIMANJARO REGION IN THE UNITED REPUBLIC OF TANZANIA, EAST AFRICA
Tanzania, East Africa
Moshi municipality, Kilimanjaro region
Construction of Working Women Hostel
Evangelical Lutheran Church in Tanzania Northern Diocese (ELCT-ND)
Umoja Lutheran Hostel (ULH)
Tel: +255 (027) 27 50902. Fax: +255 27 27 50320
Mrs. Elly H. Makyao
Total Project Budget (USD$)
Proposed Start Date
Soon after availability of funds
Commercial Rural Development Bank (CRDB)-Moshi Branch
Direct Project Beneficiaries
60,000 Women and 40,000 Girls for a period of 10 years
1. PROJECT BACKGROUND AND JUSTIFICATIONS
The need for providing Hostel for Women and Girls has been due to the changing pattern of life, rapid urbanization and industrialization and the resulting migration from rural to urban areas. The breakup of social institutions like the joint family, contributes considerably in creating problems of adjustment for women and young girls.
The hostel will be constructed to accommodate 200 women and girls. The Applicant has land suitably for a construction of working women hostel. The hostel will also provide day care centre services to children whom their mothers will reside in the hostel.
According to the progressive change in the economic structure of the country more and more women are going of their homes villages in search of employment in Moshi municipality. One of the main difficulties faced by such women is lack of suitable and safe accommodation.
The Evangelical Lutheran Church in Tanzania of Northern Diocese (ELCT-ND) have seen the difficulties faced by such women and girls and therefore decided to construct a hostel that will provide them with cheap and safe hostels. The “Umoja Lutheran Hostel” will implement this project.
DESCRIPTION OF THE APPLICANT (ELCT-ND)
1.1.1 Mission of ELCT-ND
The mission of ELCT-ND is to encourage people to know and depend upon Almighty God through Jesus Christ and to fully enjoy an everlasting life; ELCT-ND aims at building a self-supportive community which value peace, love, spiritual and self-development. The ELCT-ND covers the whole area of Kilimanjaro region and Karatu district in Arusha region.
Evangelical Lutheran Church in Tanzania of Northern Diocese (ELCT-ND) has established a special department to cater for community development needs. The establishment of this department was a result of increase in social and economical problems affecting the church members and the community at large.
ELCT- ND Stewardship, Planning and Development Secretary currently head the special Department for planning and development. The department is under the Committee for Planning and Development at the Diocese level. The Committee is answerable to the Executive Council/Governing body of the ELCT-ND which has it’s headquarter in Moshi municipality.
The ELCT-ND operates numerous viable projects one of which is the Umoja Lutheran Hostel.
1.2 The Umoja Lutheran Hostel
The Umoja Lutheran Hostel was established in 1986 within the buildings that were formerly headquarters of the Evangelical Lutheran Church in Tanzania Northern Diocese after it was shifted to the new building located in the centre of Moshi town opposite to Moshi main bus stand terminal.
In 1990 the Evangelical Lutheran Church in Tanzania Northern Diocese received grants from the Foundation of Bread for the World to rehabilitate and change the premises into women Hostel.
The Hostel helped women to rent rooms at minimum prices or free of charge for 9 years. The centre by then had the objectives to: -
Protect women and children from social harassment they previously encountered when they spent a night in Moshi bus stand waiting to connect another bus or to be picked by their relatives in night or in a day time. (Two decades ago there were serious problems for commuter transportation in Moshi town).
· Accommodate girls who got pregnancies before marriage or who were ready to change their religious beliefs and become Christians as a result be rejected by their parents or families.
· Assist girls who were not residents of Moshi municipality whom either were employed for the first time or transferred to work at Moshi to stay in the Hostel until they managed to rent houses.
· Provide accommodation for employed single unmarried women, widows, divorced, separated, and married when husband is out of Moshi town.
· Meet with women groups for prayers and discussion on community and social development issues.
· Accommodate women who nurse their sick for a long time at KCMC referral Hospital.
In 1998, the Evangelical Lutheran Church in Tanzania Northern Diocese changed these objectives and activities by establishing the present Umoja Lutheran Hostel. The hostel aimed to provide accommodation, restaurant, and conferences services to both Christians and non-Christians.
2. THE PROJECT OBJECTIVES
To construct a working women hostel that will provide accommodation for single working women, unmarried, widows, divorced, separated, and married when husband is out of town.
To provide accommodation to women who are being trained for employment. The number of working women falling in this category would not be more than 30% of the total number of women in the hostel.
To provide accommodation to the Girl students for a duration of their studies. Preferences will be given to those studying in post school professional courses. The category of girl student would not be more than 30% of the total number of women in the hostel.
To protect and rehabilitate those women and girls who are facing social and moral danger due to family problems, mental strains, social ostracism, exploitation or other causes.
3. THE PROJECT ACTIVITIES
The major project activities are: -
Construction of working women hostel to accommodate 200 women and girls.
Construction of a Day Care Centre for children of working women.
Procurement of equipments and furniture’s.
4. HOSTEL DESCRIPTIONS
The Hostel structure is designed to consist of the items as follows: -
Common bathrooms and toilets on each floor for cost effectiveness.
Lockable Cupboards for each inmate in a room with storage space over/below it.
Small kitchenette on each floor which can give facility to women to cook and save money and avoid use of rooms for cooking leading to maintenance problems.
A Day-care-centre for children to accommodate between 25-30 pre-school children.
A common lounge/recreation room, dining room and store.
A Warden room to facilitate supervision and guidance.
5. MANAGEMENT ARRANGEMENTS
5.1 The Stewardship, Planning and Development Committee
The Committee for Stewardship, Planning and Development (SPDC) will oversee the project implementation and will ascertain that the implementing staffs are implementing the activities as postulated in the project proposal.
The Committee will expect the Umoja Lutheran Hostel Project Manager to furnish them with regular reports of the progress of the project.
The SPDC is the Diocesan Advisory Committee which deals with all economic and development projects.
The meeting of the Committee will be convened as frequently as possible at least once in three months. The Committee so constituted will lay down the rules and regulations for the admission of resident into the hostel. The committee will lay down the form of application, procedure, rent etc.
5.2 The Management Committee
This Committee comprised of four members as follows: the Economist, the Accountant, the Architect and the ULH Manager. The Committee will assist the Manager to solve the hard issues that may encounter during the day to day operations. The Management Committee will meet after every two weeks to conducts its business including monitoring and evaluation of the project activities.
The Management Committee will be responsible to the ELCT-ND Managing Board. This Board meets quarterly per annually. Its functions are to resolve on matters seems to be hard to the Management Committee and to receive the progress reports.
5.4 The Project Manager of Umoja Lutheran Hostel (ULH)
The ULH Project Manager will coordinate the project. Her task will include planning, budget interpretation and control, supervision and control of staff attached to the project actual implementation of the Donor agency.
The Project Manager will play a critical role in the sustainability of the project. Her duties will be as follows: -
· Be responsible for the daily operation and overall in charge of the project activities.
· Ensure that all project activities are planned and implemented effectively and timely.
· Be accountable to the Management Committee and report on project progress.
· Supervise the works of the staff.
· Responsible to account for all project monies.
5.5 Reporting & Evaluation
The ULH will keep all records of the project on a monthly basis.
The reports will be kept in accordance with the work plan that will be prepared at the beginning of the project. The Project Manager will ascertain that the work plan is strictly followed and that delays in implementation are totally avoided. The monthly reports will assist the Project Staff in preparing the semi annual reports. The Semi and Final project reports will be prepared by the Project Manager and submitted to the Stewardship, Planning and Development Committee (SPDC). The reports submitted to will include the narrative report and the financial report. The SPDC will evaluate the reports and submitting them to the Diocesan Executive Committee which in turn reports to Diocesan National Assembly that meet once after every two years.
Evaluation will be done annually at 3 levels. The first level will involve the project implementing staff. The officer in charge of the overall monitoring and evaluation will be the Project Manager. The Project Manager will undertake semi-annual evaluation to ascertain that the activities are functioning as expected.
The second level of evaluation will involve the targeted beneficiaries and the Executive Council of ELCT. These two organs will evaluate the project on a regular basis and forwards their comments and recommendations to the implementing staffs through the Project Manager.
The third level of evaluation will involve an external project evaluator. The external project evaluator will evaluate the project annually. The report compiled by the external project evaluator will be handed over for action to the SPDC.
The key areas to be evaluated include: -
· Adherence to the work plan/implementation schedule.
· Adherence to the proposed activities and their subsequent budget line items.
· Efficiency and effectiveness of implementation of the activities.
· Cost effective measures put in place by the implementer.
The evaluation should also focus on: -
· The relevance of the project to the beneficiaries.
· The impact of the project to the beneficiaries.
· The extent to which the project has made a positive impact to the lives of the beneficiaries and their families/dependants.
The Project Manager will document all lessons learnt from this project. This will not only show how successful (or otherwise) the project has been but will also guide ECLT-ND if there are intentions of expanding the project or initiating a similar project in future. The documentation will also be shared with other partners intending to undertake a similar project.
6. PROJECT SUSTAINABILTY
The project will keep reasonable amounts from the hostel income to ensure regular maintenance of the building, repairs etc. This will enable the building of the working women hostel to remain in good conditions all the time.
7. PROJECT INDICATORS
· Number of Women welfare and wellbeing improved.
· The role of the church in community based project implementation through provision of hostel services to working women and girls strengthened.
· Numbers of women and girls who are facing social and moral danger due to family problems mental strains, social ostracism, exploitation etc are protected and rehabilitated.
8. BUDGET REQUIRED FOR THE WORKING WOMEN HOSTEL (USD$)
Architectural designs and consultation fees
Demolition of the existing old house, soil excavations, and land leveling
Construction of 2 storey building
Electricity & Water installations
Tile fittings, toilets and bath equipments
Furniture & Equipments
Curtains, carpets, mattresses, blankets and bed sheets
Construction of Day care centre for children
Administration expenses (Printing, stationary, postage , telephone auditing, reporting documentation and follow ups)
Add 10% Equity contribution(ELCT-ND)
Add: 5% Contingencies
A 5% Contingency has been allocated. The contingency would only be used for activities within the budget line items. The contingency would be used for budget oversight and to cater for inflation.
During the implementation ELCT-ND will contribute a vehicle that will be extensively used for the project work. A budget allocation of US$ 5,000 is provided to carter the fuel expenses. All other expenses incurred will be met by ULH.